Full Time (Administrative)

Administrative Assistant/Education Coordinator

The Bay Atlantic Symphony seeks a dynamic and forward thinking Administrative Assistant & Education Coordinator to assist with the development of its education and community engagement initiatives throughout the southern New Jersey area. Led by Music Director, Jed Gaylin, the Bay Atlantic Symphony (formerly the Bridgeton Symphony) is now in it’s 34th season. A per-service orchestra comprised of union musicians, the orchestra performs over 15 full symphonic concerts per year in venues throughout the southern New Jersey area. Audiences and supporters attend concerts at a variety of venues, including Stockton University, the Landis Theater, Dante Hall, Avalon’s Community Hall & Free Public Library Auditorium/Gymnasium, Borgata Hotel Casino and Spa, First Presbyterian Church in Cape May, and the Dominick A. Potena Performing Arts Center

Job Description

Full Time/Non-Exempt (Salaried, 35 hours/week)

Reports to the Executive Director


  Coordinate all activities of the orchestra as they relate to music education/appreciation for all ages.

  Serve as the primary liaison between the BAS and area educational institutions

  Work with music teachers, administrators and BAS musicians to ensure that the BAS’ education

programs complement and support the music education curriculum in the schools

  Assist with the operations for all education (orchestral and chamber) concerts

  Assist with the planning and implementation of all adult lecture outreach initiatives, including the

negotiation of fees when applicable

  Research, identify and recommend key grantors in New Jersey and the United States, at large, for

possible funding

  Maintain accurate financial records, evaluation and assessment reports for all education and outreach


Community Engagement

  Assist in developing new education programs and collaborations that maximize the BAS’s impact on the community

  Assist with the development of and continued collaborations with other cultural institutions, performance venues and community leaders by participating with various community constituents in forums regarding education and engagement in the fine and performing arts

  Speak publicly when called upon to do so as an advocate for the BAS and music education for all ages


  Assist the Executive Director with day-to-day office operations including answering phones, filing, mailing, ordering supplies, errands and community contact

  Provide bookkeeper with donation revenue and checks; banking activities

  Maintain up-to-date patron and donor lists

  Generate donor acknowledgement letters

  Make arrangements for Board of Trustees meetings, prepare board packets

  Other duties as assigned by the Executive Director

Special Skills

  Maintain current knowledge of industry best practices, trends and standards in education

  Develop and maintain positive relationships with area educational institutions, vendors, and presenters

  Maintain current knowledge of public schools in the region regarding curriculum, New Jersey State

Board of Education goals and standards and National standards for music education

  Willingness to be a flexible and committed team-member with the BAS administration, Board and

artistic staff

  Ability to organize and manage multiple projects simultaneously

  Outstanding interpersonal and communication (oral and written) skills. Sense of humor a plus!


Bachelor’s degree required. (BA in Music, Music Education or Arts Administration a plus, but will consider Bachelor’s degree with knowledge and/or passion for classical music)
Some weekend work is required, but is in lieu of hours during the M-F work week.

Interested candidates, please send Cover Letter & Resume to:

Meg Sippey, Executive Director (
Deadline: Monday, August 13, 2018.

(no phone calls please)